Do you have rows and rows of data to enter in MS Excel?

If so, do you find it tiresome to navigate through cell after cell to the right and then at the end, go back to the beginning of the next row?

It does seem like a lot of extra navigation work that I, for one, could live without!

So, the next natural thought is to ask if there's a way to streamline the data entry process. Is there a way to cut out all the extra cell navigation and focus mainly on the data entry itself?

The answer, of course, is yes. Your solution can be found in Excel's data entry form.

What's that, you ask?

Well, maybe it's best to hear it straight from the Office Assistant. generic cialis 10mg He says a "data form is a dialogue box that gives you a convenient way to enter or display one complete row of information, or record, in a list at one time."

In other words, let's get away from the cell navigation straight to the data entry and save some time when entering data in MS Excel.

Interested?

If so, read on to get the information you'll need to use a data entry form!

Okay, so we've all decided that data entry forms in Excel are worth a minute to investigate and I wouldn't want to waste any more time. So, let's get right to it!

To begin, you must have column headings for the table of data you're working with.

For example:

Now, select a cell in the first row of the table of data.

For people working with older versions of Excel, you should go to the Data menu, Form choice.

Excel 2007 users don't have it quite that easy. You need to first add the Form button to your Quick Access Toolbar. To do so, click the down arrow to the right of the toolbar and choose More Commands.

Set the "Choose commands from" field to All Commands.

Next, scroll down and select "Form…" and then click the Add button in the center. That will place a button for the Form command into the list on the right, which is a list of the items that will appear in your Quick Access Toolbar.

Click OK to return to Excel.

Now, you need to click the Form button in the Quick Access Toolbar.

No matter what version you're working with, click OK when the warning pops up.

The Data Entry Form will then open, allowing you to enter the data for an entire row.

You can move from field to field using the Tab key. When you've completed one set of data, use the Enter key to place the data into the worksheet and at the same time, create a new record.

When you've entered all your data, click the Close button.

You should then be returned to your worksheet where you'll find all your newly entered data in its proper place and you never had to spend time jumping from cell to cell or row to row!

Need to add new records to the list later?

No problem! The same procedure applies, but you do need to take notice that when you re-enter the data entry form, you are given the first record to start with.

You can use the vertical scroll in the middle of the window to move through the already entered data or if you just need a new record, click the New button.

From there, things will work the same as they did when you first created the table.

With data entry forms in the picture, I'm not sure we could make the job of hand entering data any easier. Yes!

January 6th, 2008

Posted by Mary Jo Foley

Tired of saving e-mail attachments one at a time in MS Outlook?

I mean, you have to save them all, but who wants to go through opening each one and saving them separately? Not me! So, how can you expedite the situation and save them all in one quick move?

That's a good question and fortunately, I have a good answer!

Here's the scoop on saving many attachments (to the same folder location) with one swift move.

First, select the e-mail that has the attachments to be saved.

Next, you'll need the File menu, Save Attachments submenu.

When the submenu opens, it will list all of the attachments and at the bottom, you should see a choice for All Attachments. Go ahead and select it.

The Save All Attachments dialogue window will then open, allowing you to modify your choice from "All" to just some of the files. You may need to use the Ctrl key to deselect something if you really weren't looking to save all of them.

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When you've made sure the highlighted list represents the files you need to save, click OK.

A window will then appear that works just like all of the windows where you save files. Navigate to the folder where the files should be saved and click OK.

That's it! They've all been saved with one quick process.

Now, obviously, that method puts all of the files into one location. If you have different locations for different groups of attachments, you will need to repeat the process and select different files to save each time.

Save one, save two or save them all. It's up to you now!

January 3rd, 2008

Posted by Robin Harris

Office 2003 Service Pack 3, which was made available in September, blocks a lengthy list of word-processing file formats, including Word 6.0 and Word 97 for Windows, and Word 2004 for Macintosh. It also blocks older versions of Excel, PowerPoint, Lotus Notes, Corel Quattro spreadsheet, and Corel Draw graphics package.

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On releasing the service pack, Microsoft said one of its main benefits was that it would make it easier to interoperate with Microsoft's latest operating system, Vista, and its latest productivity suite, Office 2007. The older file formats that are now blocked are in decreasing day-to-day use, but the blocking of them will make retrieval of archived material more difficult.

The changes were revealed in a Microsoft support document, which was uploaded to its site in December. Users were given no warning of the effects when they downloaded SP3.

In the support document, Microsoft said SP3 blocked access to those formats because they were less secure than newer versions. "By default, these file formats are blocked because they are less secure. They may pose a risk to you," it said.

Microsoft released details of a work-around to restore access. The work-around requires changes to the registry, which could render a PC unusable if carried out incorrectly.

The work-around was branded by one critic on tech Web site Slashdot as "mind-bogglingly complex."

Other users responded negatively to the change. A system administrator at a U.K. university, who asked not to be named, called it "a money-making exercise," adding that it would cause a problem to the central IT resource not to have access to some older file formats but that the effect would be greater on other less "progressive" departments within the university.

Microsoft could offer no comment at the time of writing on why it had blocked access to the file formats.

Richard Thurston of ZDNet UK reported from London.