Tweak your Outlook menus and toolbars so that it’s easy to access just the tools you need.

#1: Rearrange existing commands

Most of us use a few commands a lot, and seldom, if ever, use the rest. You can rearrange the commands on a menu or toolbar, making selection a bit more efficient. To do so, choose Tools | Customize, click the Commands tab, and click Rearrange Commands. In the Rearrange Commands dialog box (Figure A), select either the Menu Bar or Toolbar option. Then, choose the appropriate menu or toolbar from the drop-down list at the top of the dialog box. The Controls list box will display the commands, including submenus, as they appear from top to bottom on the menu (or left to right on the selected toolbar).

Figure A

You can add, delete, or move a command up or down (or left and right). Clicking Add will position the new item above or to the left of the selected command. You can also modify the selection by changing its caption and other attributes. Select Begin A Group if you want to add a separator above or beside the selected command. Clicking Reset removes all the customization, in case you need to start over.

#2: Move commands the easy way

You don’t have to use the Customize dialog box to move commands on a toolbar. Hold down the Alt key, click on a button, and drag it to an alternate position or off the toolbar completely. To restore the tool, reset the toolbar or use the Customize dialog box to put it back.

If you remove a custom command, you’ll have to rebuild it if you ever need it again. Consider moving custom commands to a custom toolbar created for the purpose of storing custom commands you think you no longer need. Someday, you may want that command and you can simply restore it from the custom toolbar instead of rebuilding it.

#3: Create custom toolbars

To create a custom toolbar, choose Customize | Tools. Everything you need is right there in the Customize dialog box. Click the Toolbars tab and then click New. In cialis erectile dysfunction the New Toolbar dialog box (Figure B), enter a name and click OK. Outlook will create a new, empty toolbar. Just switch to the Commands tab to add built-in commands to the new toolbar by dragging them from the Commands list.

Figure B

If you’re like me, you live and breathe by your contacts. They’re vital to my business, as they probably are to yours. When I’m on the road without cialis buy on line remote access, that can be a problem. I know that I can print my contacts, but taking the .pst file with me is much better. (The .pst file contains your contact information.) It’s a simple process:

To use the file, you can simply import it into Outlook on another computer. But you should also be prepared to not have access to Outlook. Repeat the above process again, saving your .pst file as Microsoft Excel file and a comma-delimited text file (Comma Separated Values). If the worst happens, you can at least view the information.

Now, you probably already knew that you could export the .pst file. What you might not have considered was how easily you could save that exported file to a flash drive and take it with you.

Do you use MS Outlook's calendar feature to keep track of your appointments and other projects or deadlines?

Have you ever found yourself constantly entering the same or similar information over and over again?

If you're thinking that sounds familiar and you're tired of all the repetition, I have a time saver for you!

Next time, instead of retyping or even copying/pasting your appointment information, try canadian cialis this little trick.

Hold down the Ctrl key and drag the appointment to another date or time.

Voila!

The appointment is now copied to the new time or day. (Keep in mind that if you move it to a new day, it will appear at the same time as the original, so you may need to adjust the time a little bit).

No more retyping. Yes!

I don't know about you, but I'm terrible with flagged e-mails.

Flagging something for later is a great idea until you forget it's at the bottom of your e-mail list! In those cases, it's forgotten just like everything I didn't flag.

So, now what?

Well, in MS Outlook 2007, you can not only mark it with a flag, but you can also set a due date. With the due date set, Outlook will list the item in your To-Do list on the To-Do Bar.

With the message buy real cialis online on the list, you'll find that it's not as easy to forget since the To-Do list automatically moves things up in priority as the due date nears.

If this sounds like a good idea, here's what you need to know:

• The first step is to right click over the message you want to flag.

  

• From the menu that opens, choose Follow Up.

• You'll then see a list of choices for setting a due date. Use either one of the pre-set dates, a custom date or no due date at all. All of those choices will add the message to your To-Do list.

Really? Are you sure?

I mean, does everyone who received the message really need to see your response?

Sometimes yes, but often no. Yet, we continually hit the Reply to All button (whether intentionally or by accident) and our Inbox becomes unnecessarily full with e-mails we really don't need.

So, you must ask yourself, "What can I do to prevent myself from using Reply to All when I don't need it?"

One idea is to remove the Reply to All button from your Standard toolbar.

That doesn't mean you can't ever use Reply to All again, but it will take deliberate thought to make it happen. No more reflex replies or mistakes.

If you're on board with this idea, let's take a look!

First, you need to locate and click on the down arrow at the end of the Standard toolbar.

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