May 21, 2008

Mouseless Smart Tags

Do you often find yourself using an MS Office version with smart tags? You know, the little icons that appear in files when the program is offering paste options viagra samples or when the AutoCorrect feature starts making changes.

If you've got them and you use them, you know what I'm talking about.

The real question is: "Do you sometimes avoid using them, because you have to use the mouse to access the options?"

If that's the case, I've got just the thing you need! How about access to the smart tag options without the mouse?

Yeah, I thought you'd like that idea!

With the smart tag still displayed, try Alt + Shift + F10.

Instantly, the menu of options for the smart tag opens.

With the arrow keys, scroll through the options and then hit the Enter key to make your selection.

That's all there is to it. Mouseless smart tags with one simple key combination!

Filed under MS Office by al

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Always Looking for a Shortcut?

Have you recently made the switch over to MS Word 2007? If so, do you miss your custom keyboard shortcuts from previous versions?

Looking for a way to get those back?

No problem!

They're still there, but the route you take to get to them is slightly different.

You either need to get into the Word Options via the Office Button, Customize section or you can right click on the Quick Access Toolbar and choose Customize Quick Access Toolbar.

Now, take a look at the bottom of the Options dialogue window. See it?

Yep, that's right. It says "Keyboard shortcuts" with a Customize button. Click it.

You'll now find yourself in a somewhat familiar place. Obviously, there are some changes, such as you're looking through commands that are grouped based on the ribbon where they're found instead of a menu, but the rest is pretty much the same.

Select a category on the left and choose a command from the right.

Click into the "Press new shortcut key" field and then actually press the key combination you're looking to use.

Check the key combination's availability below the "Current keys" box.

If it's listed as unassigned, you have one you can use without consequence.

If it lists something else, that combination is currently in use and you can either find something else that's unassigned or go ahead and assign that one anyway. Keep in mind that whatever was already used will no longer have that shortcut, so make sure it's not something you may need in the future.

When you have something you're ready to use, verify that Normal is selected in the "Save viagra pro in" field (so that it's available in all of your documents) and then click Assign.

There you have it. Keyboard shortcuts done just the way you like them!

Filed under MS Word by al

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Multiple Categories

Do you use MS Outlook 2007's category colors?

If you do, you're probably like me and you have quite a few different categories, each with its own color code.

Still, I'm sure there are times when you wish you could combine two viagra prescription cost categories together for a single message, without defining yet another new one that's just simply a hybrid of what you already have.

Seems like a waste of time, doesn't it?

Yeah, I thought so too. So, as you can imagine, I was very happy to learn I could assign multiple categories to the same message. And you can too!

All you have to do is right click over the category section of the message listing.

The category list will then open, allowing you to pick an additional category.

You'll find that Outlook puts two category rectangles where there used to be only one.

In fact, if you repeat the process, you can continue adding categories.

So, no more creating new categories just for the sake of combining the ones that already exist. With multiple category labeling, you can mix and match them to your heart's content!

Filed under MS Outlook by al

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Letter Case Mania

Ever find yourself constantly trying to change the capitalization of words or sentences? What do you do?

Maybe you highlight the word or phrase and retype it.

Or, perhaps you're the type who only replaces the individual viagra pictures letters that need to be changed. What a headache!

Well, do you know about the Change Case feature under the Format menu?

Or, for those of you with Word 2007, the button on the Home ribbon.

You know, where you get the options of sentence case, all lower case letters, all upper case letters, all title case letters or to toggle all the letters between upper and lower case.

What I have for you today are a few shortcuts that can replace the Change Case feature and believe it or not, but they're faster than anything you've ever tried!

Let's start with the most versatile choice.

Once you highlight the text to change, use Shift + F3. With that, you can scroll between sentence case letters, all lower case letters and all upper case letters.

That looks great, but what if you want to use all caps and you don't feel like toggling through your choices?

Is there a quicker way?

Of course there is!

If you know you want your text to be in all caps, simply hit Ctrl + Shift + A.

Plus, as if that weren't enough, there's another option you can try. Yep, you can use small caps, which are all the letters in capital letter formation, but slightly smaller than the usual capital letter.

Ctrl + Shift + K will give you small caps, which is a good "attention getter," without completely shouting at the reader.

That's it. Three keys and you're on the way to the formatting you need!

Filed under MS Word by al

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Just Give It a Nudge

When working in MS PowerPoint, are you frequently frustrated when you try to move objects just a wee little bit?

I mean, you're only trying to nudge the text box or graphic a small amount, but every time you try to drag and drop it with the mouse, it just goes too far.

A solution for that predicament certainly would come in handy, wouldn't it?!

Fortunately, I've got one that's easy to use and remember!

First, select the object to be moved. (If it's a text box, be sure you have just the text box itself selected and make sure the cursor isn't inside the text box for editing).

Ready to move? Good! It goes quick, so pay attention.

Simply tap an arrow key to move the selected object just a nudge in any of the four directions.

Also, as a bonus, I found that holding down the Ctrl key while using an arrow key makes the nudge even smaller.

That's all there is to it!

With the object selected, one press of an arrow key moves it just the tiniest amount. Talk about fine tuning!

Have a large distance to cover?

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Don't worry! You can use this tip for that too.

Instead of a quick tap, hold down the arrow key. You'll find that your object zips around the slide as though it had on running shoes!

Filed under MS PowerPoint by al

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