August 18, 2008

Let Word address your letters for you

  • Date: August 4th, 2008
  • Author: Mary Ann Richardson

Inserting addresses in a Word document doesn’t have to be a chore. Using Smart Tags, you can automatically pull in the address of anyone in your Outlook contact list.


Do you find yourself constantly retyping your contacts’ addresses in your documents? Or do you often need to search your Outlook address book for an address and then have to copy and paste it from there? Let Word’s Smart tags do the work for you. Follow these steps:

  1. Type the recipient’s name in your document and then press the Enter key.
  2. Move your mouse over the name until the Smart Tag appears.
  3. Click the Smart Tag drop down arrow and then click Insert Address (Figure A).

Figure A

insert address

Word automatically searches your Outlook address book and adds the client’s address to your document.

If the Insert Address option does not appear on the Smart Tag shortcut menu, click Smart Tag Options. This will bring up the Smart Tag Options menu. Click the Person Name (Outlook E-mail Recipients) button and then propecia hairline click the Recheck document button (Figure B).

Figure B

smart tags

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What to do when styles don’t seem to match

  • Date: July 22nd, 2008
  • Author: Mary Ann Richardson

Sometimes, there may be variations in the appearance of your text, even if it carries the same style. Luckily, Word’s Reveal Formatting feature can help you ferret out any discrepancies.


Both of the headings on the page are formatted in the Heading 1 style, so why don’t they look alike? Rather than try to guess what the differences are, use Reveal Formatting and have Word figure it out for you. Follow these steps:

  1. Open the document.
  2. Select one of the two headings.
  3. Press Shift + F1.
  4. Click the Compare To Another Selection check box in the Reveal Formatting pane (Figure A).

Figure A

  1. Select the second heading.

Word will display the formatting differences in the task pane. In this example, the difference is that the second selection‘s propecia for women font size is slightly larger than the first (Figure B).

Figure B

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August 13, 2008

Setting Indents Using the Word Ruler

Have you ever wondered what all the little triangle symbols are for on the MS Word ruler?

If you haven't noticed them, take a quick look. See them now? They must be there for a reason, right? Want to know what it is?

Then you're in the right place, because that's exactly what we're going to cover today!

The "triangles" are actually markers for different paragraph indents. That means you can make changes to specific paragraph margins right in the Page/Print Layout or Normal views, without ever bothering with the Format menu or Paragraph window.

Cool, huh?

Okay, let's get down to business!

On the left side of the ruler, you'll find an hourglass type marker. That is actually three different settings all in the same place. (At least they are for now. As you'll learn, they can be separated).

The top triangle is the location for the First-line Indent. The first line of text in a paragraph will start wherever you put this on the ruler.

propecia ejaculation

The bottom triangle sets the location for Hanging Indents. That's where all lines of text, except the first, begin in a paragraph.

The little rectangle below the hourglass is the Left Indent. That will move both of them simultaneously, allowing you to set them in the same place, without having to do it twice.

On the far right side of the ruler, you'll find one more marker.

That's the location of the Right Indent. By moving it left, you can choose to change the right margin for a particular paragraph.

To move a marker, simply put your mouse pointer over it, left click and hold and drag it across the ruler to its new location. Release the mouse button when you've found the right spot.

You'll also probably notice that a vertical dotted line will appear below the marker, helping you align items as necessary.

So, now that you know what the triangles are for and how to move them, maybe we should quickly discuss what they'll affect.

  • If you make changes to the indent markers before a paragraph is typed, the setting will work on the current paragraph and all other paragraphs you create after it.

  • If you'd like to change just one paragraph that's already typed, simply place the cursor anywhere in the paragraph and move the markers as needed. The changes will only affect the current paragraph.

  • If you'd like to make changes for several paragraphs that are already typed, highlight them before moving the markers. The change will only affect the highlighted paragraphs.

There you have it. Use the ruler to make paragraph changes on the slide!

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Fix numbers that deviate from your numbered list format

  • Date: July 8th, 2008
  • Author: Mary Ann Richardson

If one of your list numbers appears in a different format from the rest, the problem isn’t the number format — it’s paragraph formatting. Here’s how you can eliminate the formatting to make the number match the others.


You’ve just typed a numbered list and notice that one number is formatted differently from the rest. For example, 2 is formatted as bold text, while the rest are not.

You try deleting the numbers and applying them again. Still, the number 2 is bold. In this case, it’s not the numbering format, but the paragraph format that’s causing the problem.

To correct this, click on the Show/Hide button in the Standard Toolbar. (In Word 2007, click on the Show/Hide button in the Paragraph group of the Home tab.)

To correct propecia dosage the format:

  1. Select the paragraph mark for the second numbered paragraph.
  2. Click the Bold button.
  3. Turn off the Show/Hide button.

All numbers now have the same format, as shown below.

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August 2, 2008

Make Word’s Page Setup Changes “Permanent”

Okay, so maybe permanent isn't the best word to describe this, but would you settle for a default setting?

Do you find you're constantly making changes to the Page Setup information in MS Word?

Are those changes the same each time?

Maybe you don't agree with the default margins or perhaps you're always making adjustments to the header/footer settings.

Whatever changes you frequently make, I bet you'd really like it if Word would propecia and ed just cooperate and keep those changes. I mean, wouldn't it be nice if you could cut out the repetitious work of making the same changes every time you start a new document?

Yes, I agree!

The key to making that wish come true has been right in front of you the whole time.

Take a look in the bottom left hand corner of the Page Setup dialogue window (File menu, Page Setup choice):

Do you see it?

Yep, there it is. There's a Default button on the Page Setup dialogue window.

So, go ahead and make your changes, click on the Default button and voila! The changes will affect the active document and any new documents you create with the same template.

At this point, I'm sure there are more than a few Word 2007 users wondering how this applies to them. I mean, it's not like you have a File menu with a Page Setup choice. So, what can you do?

Well, you can access the Page Setup dialogue window via the Page Layout ribbon.

Click on the down arrow in the bottom right hand corner of the Page Setup section and you'll instantly be in familiar territory.

With this little trick, you can cross one more thing off your "to do" list when you begin working on a new document. Yes!

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