When you use tables in MS Word, do you ever find yourself frustrated as you try to get column widths or row heights to exact measurements?

I know you probably have the ruler open (View menu, Ruler choice) and you're sliding the cell boundary lines around trying to get them all set, but it sure would be nice if you could verify the widths and heights, wouldn't it?

You know, just to be sure you have exactly what you need.

Fortunately, the difference between guessing it's what you need and knowing you have it right, 5mg cialis generic is one key!

To be precise, it's the Alt key that makes the difference between guessing and knowing.

Dragging cell boundaries without the Alt key leaves the ruler looking like this:

One, Two, Three?

Ever wish you could get MS Word to display your page numbers as words? You know, actually write out one, two or three.

Since page numbers expressed as words is not a choice listed in the page number format list, it sounded like a unique trick to know. Therefore, I thought we'd take a look at it today!

The basic idea of what you'll do is replace the field code for numeric page numbers with one that triggers Word to insert the page numbers as words. So, to begin, you'll want to insert page numbers the usual way into your document.

Once the page numbers are inserted, you'll need to see the field code. Press Alt + F9 and you'll see the numbers switch to the code.

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If you build a little space between your borders and text, the results will be better looking and easier to read. Here’s a quick way to fine-tune the spacing so it’s just right.

Did you ever wonder why it looks like you need to insert a blank line between the top border of your paragraph and the paragraph text? By default, Word leaves only one point of line spacing between your top border and the text, which can look a little crowded (Figure A).

Figure A

You could click before the first word in the paragraph and press Enter, but that might not give you the exact spacing you want. Let’s say, for example, you would like 6-point line spacing between the border and the paragraph. To achieve that formatting, follow these steps:

Figure B

1. In the From Text section, click the up arrow of the Top box until 6 pt is displayed.
2. Click OK twice (Figure C).

Figure C

Now your text will be situated six points below the top border, as shown in Figure D.

Figure D

Your users probably have a few favorite keyboard shortcuts for formatting text — like Ctrl + B for applying boldface, Ctrl + I for applying italics, Ctrl + U for underlining, and maybe Ctrl + L to left-align text. But Word provides buttons for those tasks on the Formatting toolbar, so any efficiency gains are kind of a toss-up.

The real convenience lies in knowing some more obscure keyboard shortcuts — ones that have no default button equivalents and that can save users from having to scrounge around dialog boxes looking for the appropriate options. Here are some shortcuts that are especially good for users to have under their belt.

Note: A comprehensive list of 80 Word shortcuts is available as a PDF in the TechRepublic Downloads Library. 

I tend to think of styles in terms of entire documents, or even sections or paragraphs. Applying formats to individual words or phrases is often easier accomplished manually, usually as an afterthought, but only if you’re applying the formats just once.

Repeating the manual process is inefficient. Fortunately, there’s a shortcut — the Ctrl + Y keystroke combination. This shortcut remembers the last set of formats applied. By set, I mean multiple formats applied to a selection. There are two limitations with this shortcut:

To use the Ctrl + Y shortcut to quickly apply multiple formats, do the following:

1. Select the first word or phrase.
2. Choose Font from the Format menu.
3. In the Font dialog box, select the appropriate formats.
4. Click OK to close the dialog box and return to the document, where Word will have applied the specific formats to the previously selected text (step 1).
5. Highlight the next word or phrase that you want to format and press  Ctrl propecia health insurance + Y to apply the same formats chosen previously (step 3).
6. Repeat step 5 until you’re done applying that particular set of formats.

This shortcut is most useful when you’re in a position to apply multiple formats to an entire document — usually after you’ve created the document and you’re reviewing it.