January 10, 2008

MS Word – The Key to a Print Preview

Many of you probably find the Print Preview option in MS Word to be a very useful feature, right?

I mean, it's an excellent way to double check your layout before you waste paper and ink/toner printing something out that really isn't ready to go.

I don't know about you, but I usually get to the Print Preview window either through the File menu or by using the button on the Standard Toolbar. (For Word 2007 users, the Print Preview is now located via the Office button, Print choice or it's a button you can add to the Quick Access Toolbar by using the arrow located to the right of the toolbar).

Now, I have stumbled across a keyboard shortcut that you readers who prefer to go mouseless will surely want to know about!

Next time, try Ctrl + F2.

You should be taken straight to the Print Preview window. No fuss, no muss!

Want to return to your regular editing window in Word?

Try Ctrl + F2 again.

Bam. generic cialis overnight delivery You're right back where you started!

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January 5, 2008

Microsoft hoses user data – again!

January 3rd, 2008

Posted by Robin Harris

For most users the Office SP3 means that they won’t be able to recover their old documents. They won’t know to install Open Office, access Microsoft support or edit the registry. But bowing to complaints that the data is not literally “destroyed” I’m updating the title here. But anyone who doesn’t think that most users will be baffled and hurt by this doesn’t know many average users. End update.

Will Microsofties ever learn?
Without warning the Microsoft Office SP3 update blocks over a dozen common document formats, including many Word, Powerpoint and Excel documents. Install the update and you can’t open the files. Why? Because they can!

We don’t care. We don’t have to.
What’s affected? Powerpoint formats prior to PowerPoint 97. Excel formats prior to Office 2003. Lotus, Quatro and Corel Draw. And the following Word formats:

  • Word 11 saved by Word 12
  • Word 4.x, 5.x, 6.0, 98, 2001, X and 2004 for Macintosh
  • Word 1.x, 2.x, 6.0, 95, 97, 9, 10 and 11 for Windows
  • Any older formats

Trust us. It is for your own good.
Microsoft forthrightly explains why in article 938810 buried deep in the support section of their web site:

By default, these file formats are blocked because they are less secure. They may pose a risk to you.

So no whining, peasants.

Thank you sir, may I have another?
Of course, it would be irresponsible to block these formats without notification if a work-around wasn’t provided. All you have to do is edit the registry, a task so simple a child could do it. Do it correctly? Ah, that’s the rub.

Warning Serious problems might occur if you modify the registry incorrectly by using Registry Editor or by using another method. These problems might require that you reinstall the operating system. Microsoft cannot guarantee that these problems can be solved. Modify the registry at your own risk.

Alarmist? No doubt. Here’s a sample instruction:

To enable Office 2003 to open files that are saved in previous Word file formats, follow these steps:

  • Click Start, click Run, type regedit, and then click OK.
  • Locate and then click one of the following registry subkeys:

    HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\11.0\Word\Security\FileOpenBlock

    HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Word\Security\FileOpenBlock

  • Note This registry subkey may not be present. If the subkey is not present, you must create it.
  • Double-click the FilesBeforeVersion registry entry, and then type the value in the Value data box that corresponds to one of the values in the following table.

For example, the default value of this entry is set to “Word 6.0 for Windows” or “101.” This setting means that all Word documents that were created in Word 1.x for Windows through Word 2.x for Windows Taiwan are blocked from opening. You can increase or decrease the default version. The versions that are specified in the list are in ascending order.

Or you could just skip Office 2003 SP3. Perhaps that would be best.

The Storage Bits take
If anyone still trusts Microsoft with their data, this is reality’s final boarding call. We need open document standards that are NOT defined by Microsoft and that Microsoft is required to does female cialis work support.

Microsoft also needs serious file system competition (see How Microsoft puts your data at risk and Outlook’s risky archives – and how to fix them ) before they will get serious about reducing data corruption and protecting your data.

Oh, be sure to turn off automatic updates. And wait for them to fix Windows Home Server’s little file corruption problem.

Comments welcome. Please, Redmond spinmeisters, make me feel good about this!

Update: “Limp” best describes the early defenses of Microsoft’s indefensible action. Some have accused me of sensationalism for using “destroys” rather than “renders inaccessible” in the title. No apologies there: yes the data may be intact, but if you can’t read it how does that differ from destruction?

We’re all reasonably technical here. But think of the hundreds of millions of users who aren’t, the small businesses and grandmothers who rely on their computers for work and play, who’ll install SP3 and then maybe not realize for weeks or months that they can’t access their data. What are they supposed to do?

Update 2: A commenter placed an incomplete list of the blocked file formats so here is the complete list of blocked Word formats from the MS article.

Blocked file format:

  • Word 11 saved by Word 12
  • Word 2004 for Macintosh
  • Word 11 for Windows
  • Word 10 for Windows
  • Word 9 for Windows
  • Word X for Macintosh
  • Word 2001 for Macintosh
  • Word 98 for Macintosh
  • Word 97 for Windows
  • Word 95 Beta
  • Word 95 RTM
  • Word 6.0 for Macintosh
  • Word 6.0 for Windows
  • Word 2.x for Windows Taiwan
  • Word 2.x for Windows Korea
  • Word 2.x for Windows Japan
  • Word 2.x for Windows BiDi
  • Word 2.x for Windows
  • Word 1.2 for Windows Taiwan
  • Word 5.x for Macintosh
  • Word 1.2 for Windows Korea
  • Word 1.2 for Windows Japan
  • Word 4.x for Macintosh
  • Word 1.x for Windows
  • All older formats
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December 19, 2007

The Ultimate Word Keyboard Shortcut List

Quite often, I receive e-mails requesting complete lists for keyboard shortcuts.

Unfortunately, I never really have one. Most of the lists I put in the newsletter are ones I compile from a variety of references.

And, to be quite honest, I wasn't too worried about a "whole" list, because most people I've worked with have difficulty learning that much material all at one time.

But, I've stumbled upon a way to get MS Word to make a full list, so for those of you who really want the "complete" list of keyboard shortcuts, this one is for you!

In all versions of Word, you'll need to begin with an open blank document.

For those of you with older versions of Word, you need to go to the Tools menu, Macro submenu, Macro choice (or Alt + F8).

If you're running Word 2007, you need to click the Macro button on the Developer ribbon. (If you don't see the Developer ribbon, go to the Office button, Word Options button and in the Popular section, check the "Show Developer tab in the Ribbon" and click OK).

No matter which version you're running, we're all looking to choose Word commands under the "Macros in:" field in the Macros dialogue box.

From the list that appears in the Macro name: field, you need to select ListCommands.

Next, cialis sale click Run.

When the List Commands window opens, choose either "Current menu or keyboard settings" or "All Word commands." (I've made both of these lists. The "All Word commands" choice produced a much longer list that contained all the commands, even if there wasn't a keyboard shortcut to list. A good portion of the 42 pages had no shortcuts for me to use. As a result, I whole heartedly recommend you choose the first option).

When you've made your choice, click OK.

You will be returned to your document and Word will create a table of your shortcuts.

The first column is the command name.

The second column (titled "Modifiers") is the combination of Alt, Ctrl and Shift that you will need to use with the key listed in the third column.

The last column is the menu where the command can be located in Word.

That's it!

You can save and/or print the document as a reference tool.

One last thought: for those of you who may be overwhelmed by such a long list, never fear. I'm positive you'll still find smaller, more manageable lists included in this newsletter from time to time!

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December 17, 2007

List of keyboard shortcuts for Word 2002 and for Word 2003

View products that this article applies to.

 

This article was previously published under Q290938

For a Microsoft Word 2000 version of this article, see

211982

.

For a Microsoft Word 97 version of this article, see

157935

.

SUMMARY

The following is a list of keyboard shortcuts that are available in Microsoft Word 2002 and in Microsoft Office Word 2003. This list is a compilation of the individual keyboard shortcut lists available in Word 2002 Help and in Word 2003 Help.

 

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using a different language keyboard layout from the version of Word you are using, you may have to make adjustments when using shortcut keys.

 

MORE INFORMATION

Command Name Shortcut Keys
———————————-
All Caps CTRL+SHIFT+A
Annotation ALT+CTRL+M
App Maximize ALT+F10
App Restore ALT+F5
Apply Heading1 ALT+CTRL+1
Apply Heading2 ALT+CTRL+2
Apply Heading3 ALT+CTRL+3
Apply List Bullet CTRL+SHIFT+L
Auto Format ALT+CTRL+K
Auto Text F3 or ALT+CTRL+V
Bold CTRL+B or CTRL+SHIFT+B
Bookmark CTRL+SHIFT+F5
Browse Next CTRL+PAGE DOWN
Browse Previous CTRL+PAGE UP
Browse Sel ALT+CTRL+HOME
Cancel ESC
Center Para CTRL+E
Change Case SHIFT+F3
Char Left LEFT
Char Left Extend SHIFT+LEFT
Char Right RIGHT
Char Right Extend SHIFT+RIGHT
Clear DELETE
Close or Exit ALT+F4
Close Pane ALT+SHIFT+C
Column Break CTRL+SHIFT+ENTER
Column Select CTRL+SHIFT+F8
Copy CTRL+C or CTRL+INSERT
Copy Format CTRL+SHIFT+C
Copy Text SHIFT+F2
Create Auto Text ALT+F3
Customize Add Menu ALT+CTRL+=
Customize Keyboard ALT+CTRL+NUM +
Customize Remove Menu ALT+CTRL+-
Cut CTRL+X or SHIFT+DELETE
Date Field ALT+SHIFT+D
Delete Back Word CTRL+BACKSPACE
Delete Word CTRL+DELETE
Dictionary ALT+SHIFT+F7
Do Field Click ALT+SHIFT+F9
Doc Close CTRL+W or CTRL+F4
Doc Maximize CTRL+F10
Doc Move CTRL+F7
Doc Restore CTRL+F5
Doc Size CTRL+F8
Doc Split ALT+CTRL+S
Double Underline CTRL+SHIFT+D
End of Column ALT+PAGE DOWN
End of Column ALT+SHIFT+PAGE DOWN
End of Doc Extend CTRL+SHIFT+END
End of Document CTRL+END
End of Line END
End of Line Extend SHIFT+END
End of Row ALT+END
End of Row ALT+SHIFT+END
End of Window ALT+CTRL+PAGE DOWN
End of Window Extend ALT+CTRL+SHIFT+PAGE DOWN
Endnote Now ALT+CTRL+D
Extend Selection F8
Field Chars CTRL+F9
Field Codes ALT+F9
Find CTRL+F
Font CTRL+D or CTRL+SHIFT+F
Font Size Select CTRL+SHIFT+P
Footnote Now ALT+CTRL+F
Go Back SHIFT+F5 or ALT+CTRL+Z
Go To CTRL+G or F5
Grow Font CTRL+SHIFT+.
Grow Font One Point CTRL+]
Hanging Indent CTRL+T
Header Footer Link ALT+SHIFT+R
Help F1
Hidden CTRL+SHIFT+H
Hyperlink CTRL+K
Indent CTRL+M
Italic CTRL+I or CTRL+SHIFT+I
Justify Para CTRL+J
Left Para CTRL+L
Line Down DOWN
Line Down Extend SHIFT+DOWN
Line Up UP
Line Up Extend SHIFT+UP
List Num Field ALT+CTRL+L
Lock Fields CTRL+3 or CTRL+F11
Macro ALT+F8
Mail Merge Check ALT+SHIFT+K
Mail Merge Edit Data Source ALT+SHIFT+E Mail Merge to Doc ALT+SHIFT+N
Mail Merge to Printer ALT+SHIFT+M
Mark Citation ALT+SHIFT+I
Mark Index Entry ALT+SHIFT+X
Mark Table of Contents Entry ALT+SHIFT+O
Menu Mode F10
Merge Field ALT+SHIFT+F
Microsoft Script Editor ALT+SHIFT+F11
Microsoft System Info ALT+CTRL+F1
Move Text F2
New CTRL+N
Next Cell TAB
Next Field F11 or ALT+F1
Next Misspelling ALT+F7
Next Object ALT+DOWN
Next Window CTRL+F6 or ALT+F6
Normal ALT+CTRL+N
Normal Style CTRL+SHIFT+N or ALT+SHIFT+CLEAR (NUM 5)
Open CTRL+O or CTRL+F12 or ALT+CTRL+F2
Open or Close Up Para CTRL+0
Other Pane F6 or SHIFT+F6
Outline ALT+CTRL+O
Outline Collapse ALT+SHIFT+- or ALT+SHIFT+NUM –
Outline Demote ALT+SHIFT+RIGHT
Outline Expand ALT+SHIFT+=
Outline Expand ALT+SHIFT+NUM +
Outline Move Down ALT+SHIFT+DOWN
Outline Move Up ALT+SHIFT+UP
Outline Promote ALT+SHIFT+LEFT
Outline Show First Line ALT+SHIFT+L
Overtype INSERT
Page ALT+CTRL+P
Page Break CTRL+ENTER
Page Down PAGE DOWN
Page Down Extend SHIFT+PAGE DOWN
Page Field ALT+SHIFT+P
Page Up PAGE UP
Page Up Extend SHIFT+PAGE UP
Para Down CTRL+DOWN
Para Down Extend CTRL+SHIFT+DOWN
Para Up CTRL+UP
Para Up Extend CTRL+SHIFT+UP
Paste CTRL+V or SHIFT+INSERT
Paste Format CTRL+SHIFT+V
Prev Cell SHIFT+TAB
Prev Field SHIFT+F11 or ALT+SHIFT+F1
Prev Object ALT+UP
Prev Window CTRL+SHIFT+F6 or ALT+SHIFT+F6
Print CTRL+P or CTRL+SHIFT+F12
Print Preview CTRL+F2 or ALT+CTRL+I
Proofing F7
Redo ALT+SHIFT+BACKSPACE
Redo or Repeat CTRL+Y or F4 or ALT+ENTER
Repeat cialis professional online Find SHIFT+F4 or ALT+CTRL+Y
Replace CTRL+H
Reset Char CTRL+SPACE or CTRL+SHIFT+Z
Reset Para CTRL+Q
Revision Marks Toggle CTRL+SHIFT+E
Right Para CTRL+R
Save CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
Save As F12
Select All CTRL+A or CTRL+CLEAR (NUM 5) or CTRL+NUM 5
Select Table ALT+CLEAR (NUM 5)
Show All CTRL+SHIFT+8
Show All Headings ALT+SHIFT+A
Show Heading1 ALT+SHIFT+1
Show Heading2 ALT+SHIFT+2
Show Heading3 ALT+SHIFT+3
Show Heading4 ALT+SHIFT+4
Show Heading5 ALT+SHIFT+5
Show Heading6 ALT+SHIFT+6
Show Heading7 ALT+SHIFT+7
Show Heading8 ALT+SHIFT+8
Show Heading9 ALT+SHIFT+9
Shrink Font CTRL+SHIFT+,
Shrink Font One Point CTRL+[
Small Caps CTRL+SHIFT+K
Space Para1 CTRL+1
Space Para15 CTRL+5
Space Para2 CTRL+2
Spike CTRL+SHIFT+F3 or CTRL+F3
Start of Column ALT+PAGE UP
Start of Column ALT+SHIFT+PAGE UP
Start of Doc Extend CTRL+SHIFT+HOME
Start of Document CTRL+HOME
Start of Line HOME
Start of Line Extend SHIFT+HOME
Start of Row ALT+HOME
Start of Row ALT+SHIFT+HOME
Start of Window ALT+CTRL+PAGE UP
Start of Window Extend ALT+CTRL+SHIFT+PAGE UP
Style CTRL+SHIFT+S
Subscript CTRL+=
Superscript CTRL+SHIFT+=
Symbol Font CTRL+SHIFT+Q
Thesaurus SHIFT+F7
Time Field ALT+SHIFT+T
Toggle Field Display SHIFT+F9
Toggle Master Subdocs CTRL+\ Tool SHIFT+F1
Un Hang CTRL+SHIFT+T
Un Indent CTRL+SHIFT+M
Underline CTRL+U or CTRL+SHIFT+U
Undo CTRL+Z or ALT+BACKSPACE
Unlink Fields CTRL+6 or CTRL+SHIFT+F9
Unlock Fields CTRL+4 or CTRL+SHIFT+F11
Update Auto Format ALT+CTRL+U
Update Fields F9 or ALT+SHIFT+U
Update Source CTRL+SHIFT+F7
VBCode ALT+F11
Web Go Back ALT+LEFT
Web Go Forward ALT+RIGHT
Word Left CTRL+LEFT
Word Left Extend CTRL+SHIFT+LEFT
Word Right CTRL+RIGHT
Word Right Extend CTRL+SHIFT+RIGHT
Word Underline CTRL+SHIFT+W

 

Pasted from <http://support.microsoft.com/default.aspx?scid=kb;en-us;290938>

 

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Word Search & Replace – Tips, Tricks, and Answers

The following articles are available. Click the article's title (shown in bold) to see the associated article.

 

Find and Replace in a Column or Row. You can use Word's searching capabilities to search just the information in a table column or row. The trick is to make sure you select the area you want searched, and then change the setting of the Search drop-down list in the Find and Replace dialog. Microsoft Word versions: 97 | 2000 | 2002 | 2003

 

Find and Replace in Text Boxes. Find and Replace can work great, but not necessarily for text within text boxes. This tip discusses all the ins and outs of working with text boxes when it comes to finding text within them. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

 

Finding an Unknown Character. Most of the text in a Word document is readily identifiable because you create it using well-known keystrokes: A, B, C, etc. Some characters are much harder to figure out, however, as they have no keyboard equivalent. If you need to search for or replace these characters, your first task is to figure out what they are. This tip provides an easy way to make that determination so that you can do the desired search or replace operation. Microsoft Word versions: 97 | 2000 | 2002 | 2003

 

Finding the Previous Occurrence. Using Word's Object Browser, it is very easy to move among different instances of what you want to search in your document. This tip explains how this tool can be used effectively to enhance your searching efforts. Microsoft Word versions: 97 | 2000 | 2002 | 2003

 

Ignoring Accented Characters in Searches. When writing in non-English languages, there can be many variations of accented characters that are used in a word. You might want to search for the word in a way that the accented character is ignored. Word sort of allows you to do this, if you just modify how you do the search. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

 

Keyboard Control of the Find and Replace Dialog Box. Hate to take your hands off the keyboard? This tip explains how you can use the keyboard to work with the Find and Replace dialog box, without the need to use the mouse at all. Microsoft Word versions: 97 | 2000 | 2002 | 2003

 

Mass Search and Replace. Word does not provide a way to do a find and replace through a group of documents. The macro and third-party solutions presented in this tip will help you find a way to find and replace exactly what you need. Microsoft Word versions: 97 | 2000 | 2002 |cialis professional generic color: #5b5959″> 2003

 

Matching At the Beginning or End of a Word. The pattern matching capabilities of Word's search engine are quite powerful. You can tailor your search pattern so that whatever you specify must occur at the beginning or end of a word. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

 

Ordering Search and Replace. Using the wildcard capabilities of Word's Find and Replace feature, you can do some fairly complex operations. This tip describes how you can use parentheses in what you are search for in order to affect what it is replaced with. Microsoft Word versions: 97 | 2000 | 2002 | 2003

 

Preserving Bookmarks During Replace Operations. Without an understanding of how bookmarks work, it is easy to wipe them all out by doing a replace operation. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

 

Removing All Comments. How to remove Word's comments from your document. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

 

Replacing Text with a Graphic. The Find and Replace feature in Word provides you with some powerful tools you can use to process a document. One such tool is the ability to replace text with graphics. This tip demonstrates how easy this type of editing is. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

 

Searching for a Specific Field. Fields can be a great boon to document development, as they allow you to insert different types of dynamic information in the body of the document. If you want to search for a specific type of field, you can do so using the techniques presented here. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

 

Searching for Borders. The Find and Replace feature in Word allows you to easily search for lots of different items or characteristics in your document. One of the things you cannot natively do, however, is to search for borders on paragraphs. This tip introduces two macros that make short work of finding any bordered paragraphs in your documents. Microsoft Word versions: 97 | 2000 | 2002 | 2003

 

Searching for Text that Does Not Have a Certain Format. You can easily use Find and Replace to find text that has a particular format to it. Most people don't know you can use the same tool to find text that does not have a particular format. Here's how to do this type of search. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

 

Selective Formatting in Replacements. Do you need to replace text with a term or phrase that uses multiple formats? You can perform this seemingly complex task using the powerful find and replace tools in Word, or you can create a macro that will do the trick for you. Microsoft Word versions: 97 | 2000 | 2002 | 2003

 

Selective Formatting in Searches. Need to search for text that has different formatting within the search term? Word can't handle something this complex, but you can create a macro to do the searching for you. Microsoft Word versions: 97 | 2000 | 2002 | 2003

 

Special Characters in Pattern Matching. The most powerful search engine in Word use pattern matching, but the way you specify special characters in a pattern-matching search is different than in a regular search. This tip examines some of the differences that can affect how you do your searching. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

 

Pasted from <http://wordtips.vitalnews.com/W191_Find_and_Replace.html>

 

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