February 4, 2009

Printed on Every Envelope

Do you print custom envelopes from MS Word?

Do you have a custom logo, picture or return address set up that you really wish would just show up every time you print an envelope?

That sure would be nice. I mean, no messing with templates, copy/pastes or other methods you may dream up to get your envelopes to your liking.

Well, I have good news. That "dream come true" is easier to achieve than you may think!

The first step is to create your envelope in a Word document.

  • For older versions of Word, side effects cialis you need the Tools menu, Letters and Mailings, Envelopes and Labels choice.

  • In Word 2007, you need the Mailings tab on the ribbon, Envelopes button.

For everyone, once you're in the Envelopes and Labels dialogue window, under the Envelopes tab, click on the Add to Document button.

A blank envelope will then appear above your document.

Now, it's time to design! Put in your logo, return address, formatting or whatever you want to be on every envelope you print.

With the design complete, you'll need to select the pictures and/or text you want to appear on your envelopes.

With everything still selected, hit Alt + F3.

In the AutoText or Quick Parts dialogue window that opens (depends on your version of Word), name it EnvelopeExtra1 and then click OK.

That's it! The next time you print an envelope from Word, your graphics and text will automatically appear where you originally placed them.

Also, for those of you concerned about the few times you'll want something different, if you have the envelope added to your document, you'll find that it can be edited as usual.

A customized look without a lot of time invested. You have to love it!

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A More Subtle E-mail Alert

So, after yesterday's discussion on desktop e-mail alerts in MS Outlook 2003 and 2007, I'm sure there are at least a few of you who are wondering what's available that might be a little more subtle. Am I right?

Well, I asked that very same thing myself. At work, I often project my computer screen as part of my teaching and I certainly don't need an alert to pop up in the middle of a lesson so that all of my students can see who's sending what. That's not a good idea at all!

Yet, I like the ability to just glance at my desktop otc cialis and know there's new e-mail, so it's worth my time to switch over to Outlook.

So, here's my suggestion for anyone who agrees with me. I like to have Outlook put a small, subtle hint on my taskbar that has obvious meaning. I use this little envelope as my notification:

When I see that in the taskbar, I know there's something new to investigate when I have a moment. Granted, I don't know who sent it or what it's about, but it still gives me the notification I need.

If you're interested in using this for yourself, here's what you need to do.

First, you're headed back to the Tools menu, Options choice.

Once again, under the Preferences tab, click on the E-mail Options button.

In the middle of the E-mail Options dialogue window, you need the Advanced E-mail Options button.

From there, you're looking for the section labeled "When new items arrive in my Inbox."

Within that section, you need to select the "Show an envelope icon in the notification area" choice.

Three clicks of the OK button and you're back to work with a more subtle notice of new messages.

Also, just in case you're wondering, Outlook will remove the envelope icon notification when it detects that the new message has been read!

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Do Not Deliver Before!

Ever find yourself putting together an e-mail message that you want to send, but just not yet?

Use MS Outlook 2003 or 2007?

Then I've got just what you need!

Regardless of order cialis professional your Outlook version, start by composing your message.

In Outlook 2003, you need to click on the Options button located above the To: field.

In Outlook 2007, you need to go to the Options tab on the ribbon and click on the Delay Delivery button.

In either case, you need to check the "Do not deliver before" checkbox and then set a date and time for the delivery. (Be sure to pick a time when you'll have Outlook running so that it can send the message).

Close the Message Options dialogue window.

Send the message as usual.

Outlook will then keep the message in your Outbox and send it according to your specifications. It doesn't get any better than that!

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Use a Viewer to View It

Do you often receive MS Office low dose cialis cost files that are written for a program you don't own?

It's frustrating, isn't it?

I mean, you've tried all the programs you do have and none of them are giving you what you need and you really need to see what's in the file.

So, now what?

Buy the program?

Not unless you absolutely need it. They're not exactly cheap.

Give up and never see the file?

Let's hope not!

May I suggest using a program viewer?!

To get started, go to the Microsoft Web site (www.microsoft.com).

Under Downloads and Trials, choose Download Center.

Once you're there, enter "viewers" into the search field.

A list of available viewers is then created.

Choose the one that fits your needs and proceed with the download and installation.

Now, I feel like I need to make a distinction here. You're downloading a viewer that does pretty much what it says it will. For most viewers, you can view, print and copy the file created in a program you do not own. No editing or saving the changes. No creating new files. You'll have to actually buy the program for that. But this option does allow more people to share and interact with information created in various MS Office programs.

Happy viewing!

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February 3, 2009

Reversing a Spell Checker “Oops”

Have you ever realized that either part way through a spell check or when you're done, you've just told MS Word to Ignore All on something that should have been corrected?

Did you find yourself staring blankly at your computer, dreading the Find/Replace procedure you're forced to run to fix the error? And even after that's done, you're probably going to double check the document manually as well, aren't you?

Wish you could just start the spell check over and get Word to ignore your Ignore All command?

Good news, you can!

Word comes with the ability to recheck the document and clear the Ignore All list so that you can get the mistake corrected the second time through.

To recheck the document and reset the Ignore All list, you first need to start the spell check command. You can get there via the Tools menu, Spelling and Grammar choice or the Review ribbon, Spelling and Grammar button. And as always, the F7 key works too.

At this point, you're looking for the Options button.

In older Office versions, in the Spelling and Grammar Options window, you're looking for the Proofing Tools section, Recheck Document button. (This button may be labeled as Check Document if you haven't previously run a spell check).

In Office 2007, the Options button will take you to the program's Options window. Once there, you're still looking for the Recheck Document button.

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Click the Recheck Document button.

Word will warn you that you're about to restart the spell check, disregarding your previous Ignore choices.

You need to click Yes to confirm your decision.

You'll be sent back to the Spelling and Grammar Options page where you'll need to click OK.

Finally, you'll be taken back to the spell check process where you'll get a second chance to choose to ignore or not to ignore. Yes!

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