February 4, 2009

Organizing the Calendar List in Outlook 2007

Do you use multiple calendars in MS Outlook 2007?

Do you have quite a list of them?

Do you get frustrated as you look through the list, trying to locate the one calendar you need?

You might try to display them all, but let's face it, you can only display so many at one time and still be able to see what's going on.

So, now what?

Well, if your list of calendars is long and "out of order," this might be just the thing you need!

No, we aren't going to combine them or delete any of them. We're going to look at ways to arrange them.

First, you can have Outlook quickly alphabetize them with just a couple clicks.

Right click on the "My Calendars" section title.
Now, choose Arrange by Name.

Presto! The calendars are in an alphabetical list.

The second way to arrange them is manually. That would allow you to place those you use most often toward the top of the list in an order that makes sense to you.

To accomplish a manual move, right click on an actual calendar name.
From the menu that pops open, choose either "Move Up in List" or "Move Down in List," depending on which way you want it to go.
Keep doing that until everything is in the order you buy cialis doctor online prefer.

Either way, you can still keep separate calendars for different reasons and still make it efficient to switch between them!

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MS Word – Removing the Logo

So, a couple weeks ago, I wrote a tip about putting a logo on your envelopes. Specifically, you learned how to add a logo, graphic or text that would appear on all of your MS Word envelopes.

Unfortunately, I didn't address how to undo them, should you change your mind.

First, if you don't want something on a single envelope, you should be able to select it and simply delete it.

Now, for the subject, we really need to address permanently removing the information from your Word envelopes.

Basically, you need to remove the EnvelopeExtra1 AutoText/Quick Parts entry.

If you're using Word 2007, you need to remove a Quick Parts entry.

To branded cialis drugstore do that, you need the Insert tab on the ribbon, Quick Parts button, Building Blocks Organizer choice.
From the list, locate EnvelopeExtra1, select it and then click on the Delete button.
If you need to, click on the title of the Name column and Word will sort the entries alphabetically. Besides scrolling through the really long list, you can use the E key repeatedly to cycle through all the entries that begin with an "e."
After you click on the Delete button, Word will ask you to confirm your decision.
Click on the Close button to return to your document.

Now, for those of you with older versions of Word, you need to remove the AutoText entry.

Start with the Insert menu, AutoText submenu, AutoText choice (at the very top).
That should open the AutoCorrect dialogue window, already on the AutoText tab.
In the "Enter AutoText entries here" field, put in EnvelopeExtra1. That should bring it up without you having to scroll through the long list.
Once you can see it in the list, select it and then click on the Delete button.
Click OK to leave the AutoCorrect dialogue window.

Voila! Any new envelope will start out completely blank. It's just like you never had an EnvelopeExtra1

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Making the To-Do Bar Yours

I don't know about you, but I really like the To-Do Bar in MS Outlook 2007 (it's on the right side of the Outlook 2007 program window).

I find I'm constantly using the Task List to see what's due and to see what's coming up in the near future.

At any rate, if you've grown attached to the To-Do Bar, but wish maybe one section wasn't displayed or you could see more than one month at a time, you may be happy to know that there are some options for you!

To see exactly what you can change, you need the View menu, To-Do Bar submenu, Options choice.

When the To-Do Bar Options dialogue window opens, you'll see three settings, because there are three sections on your To-Do Bar.

Let's begin by saying you can remove any of the three parts by unchecking it in this window.

Beyond that, you can also control how many months of the calendar should be displayed and how many appointments you want to be listed.

Check, uncheck and set the quantities as you like and then click on the OK button.

You'll instantly find that your To-Do Bar has been updated to reflect your requests.

At this point, we must discuss what might be an unexpected outcome. If you choose to show multiple months of the calendar, the calendar will take up more space. Outlook will then redistribute what space is left and you may find yourself with a vertical scroll bar in one of the other areas.

You get the idea. Space is limited to the size of your monitor and Outlook will accommodate your choices, but you may find you can't actually see everything at once. best price for cialis It could take some scroll work to get to all of it.

I'd say that's a small price to pay for such convenient information though, wouldn't you?!

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Limited Movements

Do you use a lot of objects in your MS Office Suite files? Maybe you use Clip Art in your Word documents or AutoShapes in your Excel files. Also, if you use PowerPoint, I'm sure you're always working with some type of object.

When you go to relocate an object, are you frequently frustrated by your inability to control the drag movements?

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Let's say you wanted to slide an object horizontally and you somehow always seem to move it up or down a bit as you drag it left or right.

Interested in a way to control that drag and drop relocation of your objects?

Yes, me too! I figure it can't hurt to know every trick possible when it comes to our Office files.

The next time you want to move an object either horizontally or vertically (with no accidental wandering in another direction), give the Shift key a try.

Yep, that's right! A simple Shift + drag of the object will move it either horizontally or vertically and that's it. No unintentional "drag drifts" for your objects anymore!

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MS Word – What Line Was That?

Ever try to communicate with someone about an MS Word document and wish you had line numbers to refer back to?

What a great thought! Line numbers. Now, if you could only get Word to automatically number the document lines for you.

Well, I have good news! Numbering lines is exactly what we're going to get Word to do for us today!

For who makes cialis older versions of Word, line numbers are part of the Page Setup settings (File menu, Page Setup choice).

You're then looking for the Layout tab.

In the bottom section, tell Word where to apply the line numbers (whole document, this point forward or if you selected some text before you began, selected section) and click on the Line Numbers button.

Side Note: If you start with selected text and choose to number just that portion, Word will automatically put a page break both before and after the selected text. If you choose to number the lines from this point forward, Word will then insert a page break before the numbers begin.

Now, back to business! When the Line Numbers window opens, you need to check the "Add line numbering" option.

That choice will activate the rest of the window. Here you can make decisions regarding how to number (every line, every two lines, every five lines, etc.), what number to start with and how far to place the numbers from the text. Don't forget to make a choice at the bottom regarding continuous numbering throughout the document or restarting (at a page or section break).

When you've made all your choices, click OK.

Click OK again to exit the Page Setup window.

Now, for those of you using Word 2007, things aren't quite as hard to find.

You simply need the Page Layout tab on the ribbon, Page Numbers button.

When you click on that button, you'll find a list of choices that are pretty self-explanatory. If you want to get to the choices shown above for other versions of Word, choose "Line Numbering Options." That will take you to the trusty Page Setup dialogue window and things will work the same as they do in other versions of Word.

Word 2007 users also need the same side note as everyone else: If you start with selected text and choose to number just that portion, Word will automatically put a page break both before and after the selected text. If you choose to number the lines from this point forward, Word will then insert a page break before the numbers begin.

Whichever version you're using and whatever route you take to get there, once your choices are made and you've returned to the document, you'll find that the lines are neatly numbered and easy to reference!