{"id":480,"date":"2008-06-21T02:28:53","date_gmt":"2008-06-21T07:28:53","guid":{"rendered":"http:\/\/alsplace.aldenbaker.com\/alsplace\/microsoft\/ms-office\/ms-word\/480\/use-word-fields-to-customize-your-form-letters\/"},"modified":"2008-06-21T02:28:53","modified_gmt":"2008-06-21T07:28:53","slug":"use-word-fields-to-customize-your-form-letters","status":"publish","type":"post","link":"https:\/\/alsplace.info\/?p=480","title":{"rendered":"Use Word fields to customize your form letters"},"content":{"rendered":"\n\n

Date<\/strong>: June 16th, 2008<\/p>\n

Author<\/strong>: Mary Ann Richardson<\/p>\n

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At the end of the month, you send out a statement for each customer’s account. You would like to send one statement to customers with outstanding balances and a second one to those with a $0 balance. You do not have to create two different mail merge documents. You can use the same mail merge document for both types of customers. Follow these steps:<\/p>\n

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  1. Open how effective is propecia<\/a> a blank document.<\/li>\n
  2. In Word 2002\/2003, right-click any toolbar and select Mail Merge. In Word 2007, click the Mailings tab.<\/li>\n
  3. In Word 2002\/2003, click the Select Data Source button. In Word 2007, click Select Recipients and then click Use Existing List.<\/li>\n
  4. Navigate to the Customer database and click Open.<\/li>\n
  5. Select the Customer table and then click OK.<\/li>\n
  6. Click in the document. The figure below shows inserted fields after toggling field codes.<\/li>\n<\/ol>\n

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    1. Click the Insert Merge Field button.<\/li>\n
    2. Select Customer_Number.<\/li>\n
    3. Press Enter.<\/li>\n
    4. Click the Insert Merge Field button and select Name.<\/li>\n
    5. Press Enter.<\/li>\n
    6. Click the Insert Merge Field button and select City. Press Enter.<\/li>\n
    7. Click the Insert Merge Field button and select State. Press Enter.<\/li>\n
    8. Click the Insert Merge Field button and select Zip Code. Press Enter twice.<\/li>\n
    9. Type “The balance for the<\/em><\/li>\n
    10. Click the Insert Merge field button and select Customer_Number.<\/li>\n
    11. Type “account is “<\/em>.<\/li>\n
    12. Click the Insert Merge Field button and select Balance.<\/li>\n
    13. In Word 2002\/2003, click the Insert Word Fields button in the Mail Merge toolbar. In Word 2007, click Rules, then click If …Then…Else.<\/li>\n
    14. Enter the fields as shown below and click OK.<\/li>\n<\/ol>\n

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      1. Save the Mail Merge Main document as Monthly_statements. (To check your work, select the text in the document, right-click, and select Toggle Field Codes, as we did in the first figure.)<\/li>\n<\/ol>\n

        To produce the statements:<\/p>\n

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        1. Open the Monthly_statements document.<\/li>\n
        2. In Word 2002\/2003, click the Merge To New Document button on the Mail Merge toolbar. In Word 2007, click Finish And Merge and then select Edit Individual Documents. Click OK.<\/li>\n<\/ol>\n

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