{"id":215,"date":"2008-02-14T00:33:21","date_gmt":"2008-02-14T04:33:21","guid":{"rendered":"http:\/\/alsplace.aldenbaker.com\/alsplace\/microsoft\/ms-office\/ms-word\/215\/let-word-20032002-autotext-speed-up-your-e-mail-responses\/"},"modified":"2008-02-13T23:38:57","modified_gmt":"2008-02-14T04:38:57","slug":"let-word-20032002-autotext-speed-up-your-e-mail-responses","status":"publish","type":"post","link":"https:\/\/alsplace.info\/?p=215","title":{"rendered":"Let Word 2003\/2002 AutoText speed up your e-mail responses"},"content":{"rendered":"\n\n

Date<\/strong>: February 12th, 2008<\/p>\n

Author<\/strong>: Mary Ann Richardson<\/p>\n

<\/p>\n

If you find yourself copying the same paragraphs into your e-mail responses — for example, the same words to send out responses to confirm a customer’s appointment — you don’t have to compose each e-mail reply individually or copy and paste text from a previous e-mail. Here’s how to create an AutoText button in Word that will insert the text you need into your e-mail message automatically — all you need do is customize it and send. Follow these steps:<\/p>\n

\n
    \n
  1. Open the last e-mail you sent confirming a customer appointment.<\/li>\n
  2. Select and copy the text that you would like to use in subsequent e-mails.<\/li>\n
  3. Open a blank document in Word.<\/li>\n
  4. Paste the text you copied to the Word document.<\/li>\n
  5. Select the text you copied.<\/li>\n
  6. Go to Insert | AutoText, best viagra alternative<\/a> then click New.<\/li>\n
  7. Click in the Please Name Your Autotext Entry text box and enter Appointment Confirmation. Click OK.<\/li>\n
  8. Go to Tools | Customize.<\/li>\n
  9. Click the Toolbars tab and then click the New button.<\/li>\n
  10. In the Toolbar Name text box, type Client E-mails<\/em> and then click OK.<\/li>\n
  11. In the Customize dialog box, click the Commands tab.<\/li>\n
  12. Scroll through the Categories list, then click New Menu.<\/li>\n
  13. Scroll through the Commands list and click and drag New Menu onto the Client E-mails toolbar.<\/li>\n
  14. Right-click New Menu in the Client E-mails toolbar.<\/li>\n
  15. Click in the Name area and type E-mail AutoText<\/em>.<\/li>\n
  16. In the Customize dialog box, in the Categories list, click AutoText.<\/li>\n
  17. Click in the Commands list and click and drag the Appointment Confirmation entry onto the E-mail AutoText menu.<\/li>\n
  18. Close the dialog box.<\/li>\n<\/ol><\/div>\n

    To include the text in your message, rather than send it as an attachment, change Word Options as follows:<\/p>\n

      \n
    1. \n
      Go to Tools | Options.<\/div>\n<\/li>\n
    2. \n
      On the General tab, clear the Mail As Attachment check box.<\/div>\n<\/li>\n<\/ol>\n

      Now, to create your confirmation e-mail, follow these steps:<\/p>\n

        \n
      1. \n
        Open a new Word document.<\/div>\n<\/li>\n
      2. \n
        Click the Appointment Confirmation menu in the Client E-mails toolbar.<\/div>\n<\/li>\n
      3. \n
        Make any other changes to the document.<\/div>\n<\/li>\n
      4. \n
        Go to File | Send To: Mail Recipient.<\/div>\n<\/li>\n
      5. \n
        A new e-mail window will open with the text of your document in the message. Fill out the rest of the e-mail, then click Send.<\/div>\n<\/li>\n<\/ol>\n\n
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